Sunday, December 17

4 Guidelines to Printing Business ID Cards

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In today’s world of terrorist attacks, hacked information, and security breaches, businesses have become more concerned with the safety and security of their workplaces and employees. As a result, many companies have made it a requirement that all staff members have an ID card containing basic information that allows them to enter the premises.

Smaller businesses are able to contract another firm to create the cards if only a few are required.  If the workplace is large with significant turnover, it may be in its best interest to purchase a printer that can print cards on-demand and on-site. There are many different printers on the market and all have different features so being mindful of your needs prior to purchasing would be beneficial. Here are 5 things to look for when buying an ID card printer for your business.

1. Volume

Before purchasing an ID card printer, it needs to be determined how many cards are expected to be printed. If the business is small with little turnover and expects to print less than a handful of cards per day, an economical printer can be bought that is cheaper and prints at slower speeds. Standard-sized printers can produce 100-500 cards per day and are ideal for medium-sized companies.

Premium printers are designed to produce over 500 cards per day obviously making them appropriate for large businesses. They often offer more options but will be more expensive. If the company needs a quick, on-demand printer for ID cards, the standard or premium options should be considered over the economical printer.

2. Security required

An important factor in choosing a photo ID printer should be what type of security your company requires as most want more than just a basic photo and name. Encoding features have become popular on ID cards because they are hard to replicate and they can be read quickly and efficiently by technology employed by the business. ID card printers are capable of producing items that have one of three popular features in addition to a photo and name of an employee.

Barcodes can be printed on the card and can be accurately read by a scanner at the workplace, allowing the employee easy access to areas. Magnetic strips allow an employee to easily swipe a card for entry into the workplace or areas that would otherwise be restricted. Smart card features can provide multiple levels of verification which allows for additional security and merely requires a staff member to touch it to a contact pad outside of the point of entry. Each of these options are easy to print and for employees to use yet adds effective security measures.

3. Card appearance

The most important feature of an ID card is the security it brings to a workplace, but it is a common goal for the card to look acceptable too. The appearance of your ID cards will also depend on the security options that you chose. For example, if the card only consists of a photo and the employee’s name, a printer can be chosen where it only prints one-sided cards.

If more information and additional security is required, most companies choose a printer that can produce dual-sided cards with a photo, name, and company logo on the front and an encoding feature on the back with any additional information.

4. Uses

In addition to workplace entry and identification, a business may wish to consider printing ID cards for other uses. Printers can be purchased that produce cards to be used for other purposes such as cafeteria purchases, attendance systems, and for identification purposes outside of the workplace such as at conferences, airports, and other agencies.

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Fiona Thompson

Staff writer / Avid internet junkie / Devoted music aficionado

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