As technology continues to evolve and become more integrated into our lives, data security is becoming an area that demands your attention. Data breaches can cost your company money and even expose you to legal ramifications. Here are five ways you can protect your business’s data.
1. Keep Everything In One Place
Limiting the number of locations your data can be accessed from is the most efficient way to ensure its safety. If you rely on a half paper, half electronic system there are simply way too many possible areas of entry. The same goes for when your company uses multiple software systems that are unable to integrate with each other.
With the technology available today, most CRM systems can easily integrate with your existing marketing and human resources systems. All your company’s data should be only accessible from one program. Consolidating your data to one system makes it much easier to regulate who has access and monitor what people are doing with their access.
2. Understand How Your Security System Works
People that don’t understand their own security system are perfect targets for theft. You can’t just assume the system will do everything for you; it’s important to have at least some cursory knowledge of where your company’s data is stored and the systems protecting your data.
Specific things you should know about your data include where it’s hosted (on a server or a cloud service) and how people can access the data. You should also be aware of who has access to sensitive data and learn how to review activity logs to see what’s going on.
Taking a passive approach to protecting your company’s data is never a good idea. A data breach can cost you financially or even in legal penalties. Understanding the systems protecting your data is the best way to protect yourself.
3. Make Sure You Properly Destroy Your Old Equipment
Unfortunately, data theft from old equipment is still pretty common. If you don’t take the time to destroy your old devices properly, you put your company at risk for a data breach. Proper hard drive destruction is essential to safely upgrading to a new system.
Paying a paper shredding company is a much safer option than doing it yourself because they go the extra mile to ensure your security. Paper shredding companies mix your shredded paper with paper from other companies, which makes putting documents back together impossible. Hard drive destruction companies use powerful magnets to ensure no one can reconstruct the data on your old hard drive.
4. Isolate Sensitive Data
The best approach to dealing with confidential data is to limit access to the data. You should have a very small list of people who can access sensitive data in your company. The fewer copies you have, the less opportunity there is for a data breach. It’s also important to segregate the sensitive data from the rest of your company’s data. Isolating confidential data gives you the best chance at protecting it.
5. Conduct Regular Security Tests
Security testing is an often overlooked, but important part of protecting your company’s data. Your security system should be regularly tested for response time, ability to deal with threats and your staff’s capacity to handle an emergency situation.
6. Invest In Training For Your Employees
Training your employees on best practices in data security is crucial to limiting breaches. Far too often, undertrained employees break basic password and data handling procedures that end up causing leaks. Training your employees is an excellent way to ensure your company’s data is safe in their hands. Properly training employees reduces their chances of falling victim to phishing attacks and helps them eliminate risky data practices.